2025 Grand National Championships Housing Preferences

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The Music for All (MFA) participant housing policy is stated below: 


All competing and exhibition bands and their booster groups utilizing hotel accommodations for their stay during Bands of America Grand Nationals are REQUIRED to make their hotel reservations through the Bands of America (BOA) Housing Bureau. 

If you have questions regarding the process of housing placement, please visit https://marching.musicforall.org/housingbureau/ 

 

This form must be completed by all participating bands, regardless of whether or not you need hotel housing. Forms submitted on or prior to May 30 at 11:59 PM EST will receive priority placement. The Housing Bureau does not guarantee placement at your preferred hotel, but they meet as many preferences as possible.

 

It is imperative that your submission is as accurate as possible, especially responses to housing preferences (i.e. the number of hotel nights needed, room types, etc.).

 

HOUSING TIMELINE 

 

May 30, 11:59 pm EST – HOUSING PREFERENCE FORM DUE 

All groups who submit by the deadline will receive equal consideration. Groups that submit preference forms after the deadline will be assigned on a case-by-case basis.

 

Upon receiving a Housing Preference Form, groups will be contacted within seven business days to acknowledge receipt and make an assignment and/or inform you of your status.

 

Group rooming lists are NOT due at this time – only the NUMBER of rooms you anticipate needing. Include any additional family/friends and bus driver rooms you anticipate needing. Your final rooming list will be due 45 days prior to your arrival

date. 

 

July 12 – INITIAL COMMUNICATION 

The goal is to have housing assignments released for all bands that submitted their form by the initial deadline. However, a housing placement is dependent on several factors and this timeline is not guaranteed. Unassigned groups will receive frequent updates from the Housing Bureau until the housing assignment process is complete.

 

September 1 – HOUSING PROCESS COMPLETEOur goal is to have the entire group housing process completed by September 1, barring any groups with special placement difficulties, with which the Housing Bureau Administrator will continue to communicate with and work to resolve as quickly as possible.

September 1 – INDIVIDUAL ROOM BOOKING

All remaining contracted hotel inventory (not needed or used by groups) will be made available to individuals. Availability will be updated periodically. We encourage individuals to continue to use the BOA Housing Bureau portal, as those reservations will still help benefit the programs that Music for All offers and are available at MFA’s contracted group room rates.




Director Contact




Travel Provider Contact




Booster Contact










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Group Information

Please remember the following when completing your groups housing information: 

  • Don't forget anyone! Pit Parents, Field Pass recipients, students, nurses, directors, administrators and boosters can all be included in your group. 
  • Additions can be made anytime leading up to the event as long as the hotel has the availability. Individual rooms (i.e., a couple of rooms within the block, not the entire booking) is dependent on each property but a good rule of thumb is to make your request at least 72 hours prior to arrival. 
  • You may cancel rooms from your reservations at any time prior to 30 days from your arrival. However, reducing your block by more than 20% could incur a penalty.








Typically two people in a room with one king bed.

Typically four people in a room with two double or queen beds. Some limited properties may offer double rooms with pullout sofas that may accommodate up to six people.


Not all properties have king rooms with pullout sofas as an option.

If this situation applies to your band or group, your cooperation is appreciated. We understand that this may not be ideal but it may be necessary to ensure every participating band that requires housing has a place to stay.

Hotel Information

Please select amenities that are most important to your housing needs. The housing bureau will attempt to fulfill as many of these requests as possible, however, they cannot be guaranteed.

Pref. 1 Pref. 2 Pref. 3 Pref. 4
Please select each preference level only once. 



Example: Downtown is my first choice but a full service suburban property is my second choice. However, in either situation my group cannot exceed $XX amount.

Contact Information